Preparing your payroll for year-end and 2018
Revised CRA/RQ forms

We’re continuing to update several commentaries and charts in PaySource® to help organizations with their 2017–18 filing obligations, including CPP/QPP contribution rates, employment insurance and QPIP premiums, minimum wage updates, updated CRA forms and guides, maximum assessable earnings for workers’ compensation, and more.

As more information becomes available, we’ll advise subscribers through the weekly Inside PaySource newsletter and update the content on our online platform so that employers and payroll professionals can correctly apply the various payroll rates for 2018.

Not a subscriber? Click here to try the online platform free for 30 days.

We also recommend utilizing the effective and efficient year-end checklist found in PaySource to ensure your payroll filing is accurate and compliant.

HR policies update

Alberta: Additional Bill 17 amendments coming into force soon

The second supplementary update to the electronic version of Human Resources PolicyPro – Alberta Edition is now available to help you review your current HR policies and procedures to ensure they meet the new employment standards requirements in The Fair and Family-friendly Workplaces Act (Bill 17) before January 1, 2018.

The following sample policies and their adjoining commentaries have been updated to meet the new requirements for Alberta employers:

  • Probationary Period
  • Hours of Work
  • Termination of Employment
  • Flexible Work Arrangements
  • Dealing with Government Inspectors
  • Student Employment
  • Pay Principles
  • Pay Administration
  • Pay Range Structure
  • Overtime
  • Absenteeism
  • Accommodation on the Basis of Disability
  • Access to Employee Records
  • Workplace Violence

Use the electronic version of HRPP to find out what you need to know about these updated policies, or sign up for 30-day trial to download the software if you’re not a subscriber.

Ontario: Bill 148 passes third reading – awaiting royal ascent

Bill 148, Fair Workplaces, Better Jobs Act will receive royal assent soon and will speedily usher in considerable changes to both the Employment Standards Act (ESA) and the Labour Relations Act (LRA).

Many of the ESA amendments will come into force January 1, 2018, and some amendments will become law immediately or before the end of the calendar year (i.e., maternity and parental leave). Meanwhile, all of the LRA amendments will come into force immediately or on January 1, 2018.

Subscribers of the Ontario edition of Human Resources PolicyPro can expect a supplementary update in the near future so they can understand and comply with their new legal obligations.

If you are interested in learning more of the latest employment and labour law news regarding Bill 148 and what it means for employers, visit

Noise Control and Hearing Protection

A new topic dealing with Noise Control and Hearing Protection (SPP HR 6.16) has been added to the Atlantic, British Columbia and Manitoba & Saskatchewan editions of Human Resources PolicyPro.

Many employers may have to implement noise assessments in their workplaces to ensure the level of noise remains under the limits of their respective jurisdiction.

For example, employers must ensure that employees are not exposed to a prescribed average noise level over the course of an eight-hour workday. When the prescribed exposure limit is exceeded, employers are required to put in place protective measures to proactively reduce workers’ noise exposure.

If you’re not a subscriber of Human Resources PolicyPro and would like more information, visit our website to request a free trial.

Addressing workplace violence and
harassment at non-profits and charities

We recently added a new policy on workplace violence and harassment to Not-for-Profit PolicyPro®—along with a new commentary on the impacts for the non-profit sector—so you can be ready to meet your evolving compliance obligations.

Depending on your jurisdiction, various laws (e.g., human rights, employment standards and occupational health and safety) may affect your obligation to prevent workplace violence and harassment in your workplace. We hope workplace violence or harassment never affects your workplace, but it's essential to be prepared just in case—not only to minimize harm to your employees and your organization, but also to ensure you comply with the law.

The AODA accessibility compliance reporting deadline is now only a month away
AODA requirements

In Ontario, organizations in the private and non-profit sectors with 20+ employees, and all public-sector organizations, must submit their next accessibility report by December 31, 2017.

The provincial government requires this report to be completed so required organizations can confirm they have met current accessibility obligations under the Accessibility for Ontarians with Disabilities Act (AODA).

If you’re concerned about meeting the accessibility standards before the reporting deadline arrives, you can use the sample policies, plans and other documents found in Accessibility Standards PolicyPro® (ASPP) to ensure you report compliance with AODA regulations on time and avoid inspections, fines and other penalties. Click here if you would like to try it free in December.

Just in time for the (statutory) holidays
stat holiday rules Canada

Our best practice and compliance guide for stat holidays now covers all 14 jurisdictions of Canada! Statutory Holiday Rules Across Canada provides you with a sample policy that covers statutory holidays and will help you to understand:

  • Which statutory holidays apply to your jurisdiction
  • How to calculate statutory holiday pay for your jurisdiction
  • How—and if—overtime can affect statutory holidays and holiday pay
  • The process to determine whether employees should be given premium pay or a substituted day off for working on a statutory holiday
  • The latest requirements for Alberta under The Fair and Family-friendly Workplaces Act (Bill 17)
  • And much more
For a closer look at the guide, click here to view this free sample for more information.

About the First Reference Update

Our monthly corporate newsletter helps you learn how to use our products and services to meet your growing HR and payroll compliance obligations and achieve your internal control goals. You can try any of our products for free today. Feel free to forward the newsletter to anyone who might find it useful or share the link below.

Subscribe to the First Reference Update or view previous issues here.

Update your preferences to receive the content that’s most relevant to you!

Follow these steps to log into your First Reference account and select which topics you'd like to receive news and information about:

  • If you know your password, click here.
  • If you don't know your password or haven't created one yet, click here. Once you've set your password, navigate to the "My Preferences" tab (you might need to click "My Account" first) or click this link.